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#MAC UTILITY FILE SIZE FOR MAC#
#MAC UTILITY FILE SIZE ARCHIVE#
#MAC UTILITY FILE SIZE PORTABLE#
#MAC UTILITY FILE SIZE PRO#
#MAC UTILITY FILE SIZE WINDOWS#

#MAC UTILITY FILE SIZE PORTABLE#

Important: If you click Cancel, QuickBooks exits the wizard and doesn't create the portable file.Īfter you create a portable company file (.qbm), you can restore the file on the destination computer.

When prompted to close your company file, select OK.

This will provide a safeguard against data corruption or loss of data if your system becomes compromised.

The portable company file is saved with a.

Intuit recommends you save it to a CD, USB flash drive, or other removable storage device.

Save the portable company file to your desktop or create a new folder on your computer.

Select Portable Company File then choose Next.

Select the File menu then choose Create Copy.

Resolve possible issues after importing the condensed file Creating a portable company file

#MAC UTILITY FILE SIZE WINDOWS#

The backup file ensures that you will still have a record of the details of any transactions that QuickBooks removes from your company file.ĭone condensing? If you've successfully condensed the file and you now have fewer targets than the limits above, continue to move your QuickBooks Desktop ( Windows or Mac) to QuickBooks Online.A message appears telling you that QuickBooks will make a backup file before it condenses the transactions. That way, your average cost for items will remain correct. NOTE: If you track inventory, it’s best to make the date the last day of the month. Select File then Utilities and then Condense Data.Select OK below the message about making a backup before cleaning up the data file.(Optional) Select any of the checkboxes under Select Unused List Items to Remove then Next.(Optional) Select any of the checkboxes under Select Additional Criteria for Removing Transactions then Next.Use the Date field to select a date. QuickBooks will remove closed transactions on or before the date you choose.Select Remove Transactions from a certain date.Select Yes below the message " Budget data may be moved during cleanup.From the QuickBooks File menu, select Utilities and then Clean Up Company Data.

QuickBooks Pro/Premier 2006 to 2011 or Enterprise Solutions 6.0 to 11.0

(Optional) Select any of the check boxes for the dialog boxes that follow then select Next.

If you're not sure, select Help me choose.

Select a method to summarize the transactions you're removing then Next.

Note: If you track inventory, it’s best to make the date the last day of the month.

In the Condense Data window, select Transactions before a specific date.

Select Yes to the message Budget data may be moved during cleanup.

From the QuickBooks File menu, select Utilities and then Condense Data.

Mac: Press CMD (?) +1 on your keyboard.Ĭondense your QuickBooks Desktop data for a QuickBooks Online Import QuickBooks Pro/Premier 2012 or Enterprise 12.0 and later.

Open your QuickBooks Desktop company file and access Product Information:.

See Use the Condense Data utility for more information.Ĭheck targets in a QuickBooks company file

If you’re having performance issues, the Condense Data Utility should be your last option to try to improve performance.

Make sure to store either file in a safe place.

#MAC UTILITY FILE SIZE ARCHIVE#

You can easily restore your original company file from either the backup or archive copy.QuickBooks automatically creates an archived copy of your company file in the original folder your file is saved in and names it " Copy MM/DD/YY.".Reports may not match after condensing a file.Journal Entries generate targets as well.QuickBooks 2018 and earlier: Some transactions are archived and turned into Journal Entries.QuickBooks 2019: The overall file size is reduced and you get to keep all your data and details.

#MAC UTILITY FILE SIZE PRO#

QuickBooks Desktop Pro and Premier 2018 and older 350,000 targets.

#MAC UTILITY FILE SIZE FOR MAC#

QuickBooks Desktop for Mac 350,000 targets.

QuickBooks Desktop Enterprise 2020 and older 350,000 targets.

QuickBooks Desktop Pro and Premier 2018 (with latest releases) and newer 750,000 targets.

QuickBooks Desktop Enterprise 2021 (with latest releases) and newer 750,000 targets.

To convert your Desktop data to QuickBooks Online, the Desktop file must be less than the following limits:.

File size (MB) doesn't matter when importing to QuickBooks Online.

Reminders about condensing and importing the file

You can also refer to this if you're removing unused (inactive) list entries in your Desktop data before converting it to QuickBooks Online. Use this article if you encounter the following message when attempting to import your QuickBooks Desktop data to QuickBooks Online.